Constitution of the Rocky Mountain Reformed Baptist Association of Churches

Preamble

Churches of the same faith and order, being of one and the same Spirit, as they are branches of one and the same body, holding to one and the same head, having one Lord, one faith, and one baptism, ought to hold communion among themselves, for their peace, increase of love, and mutual edification. Therefore, in the discharge of those relative duties that may tend to the mutual benefit and edification of Christ’s churches (1 Corinthians 12:13; Ephesians 4:5; John 17:20-26), Reformed Baptist churches in the Rocky Mountain region of the United States (Montana, Idaho, Wyoming, Colorado, Utah) come together to form an Association.

1. The Nature of an Association of Churches

An association exists to support the manifold needs of churches, such as mutual encouragement, support, edification, accountability, and cooperative efforts to glorify God by advancing Christ’s kingdom.
An association consists of particular churches who have agreed to hold communion together, to promote their own interests and the good of common causes found among them.
Church associations are recommended by the apostolic precedent of Acts15, the New Testament church practice and the confessional position of our Particular Baptist forefathers (see the Second London Confession of Faith [2LCF] 26.14-15). The light of nature and Christian prudence further encourage this (2LCF 1.6).

II. The Doctrinal Statement of this Association

We embrace the Second London Confession of Faith as the most accurate expression of that system of doctrine taught in the Bible, which “is the only sufficient, certain, and infallible rule of all saving knowledge, faith, and obedience” (2LCF 1.1). That Confession is the doctrinal statement of this Association.

III. The Purpose of this Association

An association of churches of like faith and practice is of special use and has as its purpose:

To show visible unity by our common faith and practice (John17:20-26).
To gain greater knowledge, communion, and love with sister churches (1 Corinthians 16:19-20).
To provide advice in difficult cases of varying types (2LCF 26.15; Acts 15:22-29).
To give financial assistance when able (Romans 15:25-26; 2 Corinthians 8:16-24).
To cooperate in the spreading of the gospel both at home and on foreign soil (Philippians 4:10-20).
To supply the pulpits of sister churches in the event one is without a minister of the Word (Acts 11:22-26).
To labor together “for the good and prosperity of all the churches of Christ” (2LCF 26.14; 3 John 5-8).

IV. The Requirements For Membership in this Association

Any church fully subscribing to our Confession of Faith (and agreeing with our Constitution) may become members of this Association through the process of application.
A church desiring membership in this Association must apply through and with the recommendation of a member church. Notice of application must then be given to all member churches at least two weeks before the next scheduled messengers’ meeting. At that meeting, official representatives of the applying church must appear in order to give satisfactory evidence of the church’s faith, practice, and willingness to support this Association. The applying church shall be received into membership by a simple majority vote.
Any member Church desiring to withdraw from the Association may do so by submitting a letter of resignation, stating its reason(s).
Full, voting membership requires regular, in-person attendance at messengers’ meetings.

V. The Authority of this Association and its Limitations

Each church is independent, self-governing, and under the authority and control of the Lord Jesus Christ alone, according to the Word of God (see 2LCF 26.4). No outside entity, whether a government, religious group, or another church and its officers, has any power or jurisdiction over one of Christ’s churches in church matters.
Nevertheless, the Association has a right to call any member church to account, whether for abuse of its power towards its members, neglect of attendance at Association meetings, or deviation from the Confession of Faith in teaching or practice. If satisfactory reasons are not given by the church for its actions or lack of reformation thereof, the Association has the authority to exclude that church from its membership. However, this action of exclusion neither disannuls nor destroys the independence of that church (2LCF 26.15).
In cases of difficulties or differences between churches in general or among members of individual churches regarding matters pertaining to their peace, union, and edification, the Association messengers may meet to consider the matter and give their advice (2LCF 26.15).
After every attempt has been made to reconcile differences by the parties involved, a complaint or grievance can be brought to the Association by any member church through their messengers.
Any complaint of members of an Association church must first be made through their local church. If, after due process, the church refuses to make the matter known to the Association, the member(s) may appeal to the eldership of another member church.
Doctrinal issues, difficulties, or matters between churches can be placed on the agenda of the Association’s regular meeting by any one of the churches so that the messengers can consider and give their advice.

VI. The Functioning of this Association

When conducting the business of the Association, member churches shall be represented by messengers. Ordinarily, officers of the church will serve as messengers. If a church is without available officers, the congregation may appoint adult church members in good standing to serve as messengers.
The messengers of the churches shall meet on a regular basis (ideally four times per year) to give an account of their particular church’s spiritual state, assess needs, consult, make plans for the future, set goals, hear and deal with questions and complaints, etc. Special meetings for Association business may be called at the pleasure of the churches.
A voting quorum shall consist of two-thirds of the full, voting member churches Each full-member church will have one vote. This will ensure that no matter how small a congregation may be or how large a congregation may become, no church will ever be without a voice, and no church will ever be able to gain preeminence or control over the Association. Ordinarily, messengers shall be physically present. Under unusual circumstances, messengers may participate through the use of technology with the prior approval of the majority of the churches.
A church shall not vote on matters pertaining to questions or issues regarding itself.
At the final messengers’ meeting at the end of each calendar year, the messengers shall elect a Chairman, Secretary, and Treasurer to serve the Association for the following year. The Chairman shall be an elder of a full-member church. The Secretary and Treasurer shall be an officer of an Association a full-member church. The Chairman shall establish the agenda for and chair messengers’ meetings and facilitate communication within the Association. The Secretary shall record, file, and distribute messengers’ meeting minutes to the churches. The Treasurer shall keep record of the finances of the Association and deliver a report to the churches at each messengers’ meeting.
The churches in the Association are encouraged to meet on occasion for a combined meeting for worship.
The Association may authorize conferences and various inter-church fellowship activities as the messengers see fit.
The Association may establish formal and informal relationships with other associations and institutions provided that these relationships help to advance the purposes of the Association and in no way undermine its confessional and constitutional standards.
The Association shall establish a fund for carrying out its purposes and functions. The distribution of funds shall be approved by the messengers. Contributions to this fund shall be voluntary.
In the event of dissolution, no one member church or private individual shall be entitled to the assets of this Association. Assets shall be used first to pay outstanding debts. Any remaining assets shall be equally divided among the full-member churches in the Association at the time of dissolution.
Any article in this Constitution may be amended by at two-thirds vote of the churches represented at an officially called business meeting when the proposed amendment has been distributed in writing to every member church at least sixty days before the vote is taken. Each full-member church shall have one vote. Amendments shall be incorporated into this Constitution after they have been approved.
All other issues will be decided by a simple majority of the full-member church messengers.

Appendix #1

Introduction

[to be added]

Guidelines for the Reception of New Churches

[to be added]

Guidelines for Applying Churches

Identify and cultivate a relationship with an existing member church to serve as your sponsoring church.
Discuss with your sponsoring church any reservations your officers might have with the Confession or RMRBAC Constitution.
Instruct your congregation on the Biblical and Confessional basis, nature, and benefits of Associationism.
Read and determine your agreement with the RMRBAC Constitution.
Hold a members’ meeting and an official congregational vote to approve your church’s intention to pursue membership in RMRBAC.
Have a representative of your church (usually a pastor or other officer) attend at least one worship service at your sponsoring church.
Invite a pastor of your sponsoring church to attend/preach at one of your worship services.
Attend at least one Associational Messengers’ Meeting and Quarterly Gathering before making official application.
Be prepared to give “satisfactory evidence” at an Associational Messengers’ Meeting. This will include giving a brief history of your church’s founding, development, and reformation (if applicable); introduction of your officers; description of a typical worship service at your church and of any other regular church meetings; explanation of any reservations your officers might have with the Confession or RMRBAC Constitution.

Guidelines for Sponsoring Churches

Have your officers meet with representatives of the applying church (usually its pastor[s] or other officers) and review the applying church’s Constitution and/or Bylaws.
Interview the representatives of the applying church in order to determine its full subscription to the Confession and agreement with the RMRBAC Constitution.
Invite a pastor of the applying church to attend/preach at one of your worship services.
At the officers’ discretion, hold a members’ meeting and an official congregational vote to approve your church’s recommendation of the applying church for membership in RMRBAC.
Notify other member churches of the intentions of the applying church at least two weeks prior to the next scheduled messengers’ meeting and forward the applying church’s Constitution and/or Bylaws along with any other relevant information you have learned.

Guidelines for Formal Reception

Formal reception will take place at the next Quarterly Gathering after the vote to receive into membership.
A representative of the sponsoring church will introduce the new member church and its pastor(s).
The representatives of the new member church will publicly sign a document affirming the church’s full subscription to the Confession and desire to join and support the Association (see below).
Usually, the primary preaching pastor of the new member church will preach at an Associational Quarterly Gathering soon after his church’s admission into membership.